1. Make it fast and easy to create a team space using a self-service intranet site. Provide standard templates for work teams, project teams, and communities to use when creating new team spaces. These templates can provide a consistent look and feel, useful links, and required documents.
  2. Establish and communicate rules for allowable file types, backup frequency, and storage quotas. Regularly communicate to users about inactive team spaces, storage usage, and maintenance schedules.
  3. Define the team members and provide access for each of them. Define at least two administrators for each team space.
  4. Provide a team roster page where members can post their photos, add links to personal sites, and describe their roles.
  5. Establish rules that all files will be shared by posting to the team space, not by sending as email attachments. Remind new users about how to do this.
  6. Set up recurring meetings in the team space so that for each meeting, there is a web page with the agenda, attendees, action items, and shared documents. Allow users to add their names to the attendee list.
  7. Allow users to subscribe to alerts to be notified when new documents are posted to the team space or when other changes are made.
  8. Use polls to conduct surveys, take votes, and made decisions.
  9. Discourage team collaboration from taking place outside the team space. For example, project team members should not maintain any files on other sites.
  10. Create a process for deciding on which files are kept in the team space, posted to reusable document repositories, archived, and deleted. Ensure that the process is followed.
  1. Alfresco by Hyland
  2. Box
  3. Chatter by Salesforce
  4. Confluence by Atlassian
  5. Dropbox Business
  6. Google Workspace
  7. HCL Connections
  8. Huddle
  9. Igloo
  10. Inmagic Presto by Lucidea
  11. IC Thrive
  12. Jive by Aurea
  13. Jostle
  14. Liferay DXP
  15. Microsoft 365 SharePoint
  16. SAP SuccessFactors Work Zone
  17. Samepage
  18. ThoughtFarmer
  19. TIBCO tibbr
  20. WebEx App by Cisco
  21. Workplace from Facebook
  1. Google SitesExample (and Drive, Docs, Calendar, Hangouts)
  2. Groups.ioExample
  3. Site123
  4. Wix
  5. WordPress

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Knowledge Management Author and Speaker, Founder of SIKM Leaders Community, Community Evangelist, Knowledge Manager https://sites.google.com/site/stangarfield/

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Stan Garfield

Stan Garfield

Knowledge Management Author and Speaker, Founder of SIKM Leaders Community, Community Evangelist, Knowledge Manager https://sites.google.com/site/stangarfield/

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