Originally posted 14-Oct-21

Team spaces are collaborative workspaces designed to allow teams to share documents, libraries, schedules, and files; conduct meetings, calls, surveys, and polls; and store meeting minutes, discussions, reports, and plans.

Work teams, project teams, and communities all require tools that support collaboration. A team space is a site that enables team members to post and retrieve files, share information, and carry out group activities. If teams don’t have such a tool, they are faced with the need to send more email to one another, difficulty in locating required documents, and the possibility of losing access to critical information when one of the team members is unavailable or leaves the organization. Using file shares, shared drives, and other ad hoc storage mechanisms is an unreliable way to collaborate. Providing a standard, readily accessible, predictable, and backed-up environment enables effective and enduring collaboration to occur.

Following are guidelines for offering, creating, and using team spaces.

  1. Make it fast and easy to create a team space using a self-service intranet site. Provide standard templates for work teams, project teams, and communities to use when creating new team spaces. These templates can provide a consistent look and feel, useful links, and required documents.

Team Space Platforms

Here are 21 of the leading providers of team space platforms.

  1. Alfresco by Hyland

Team Space Example

Here is an example of a team space.

Knowledge Management Author and Speaker, Founder of SIKM Leaders Community, Community Evangelist, Knowledge Manager https://sites.google.com/site/stangarfield/